CU Anschutz researchers working to cure blindness through total eye transplantation 9News.com KUSA
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CU Anschutz researchers working to cure blindness through total eye transplantation - 9News.com KUSA
Elton John Battling Partial Blindness After Serious Eye Infection Digital Music News
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Elton John Battling Partial Blindness After Serious Eye Infection - Digital Music News
Elton John announces blindness due to infection CBS19.tv KYTX
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Elton John announces blindness due to infection - CBS19.tv KYTX
Elton John lost his vision from an eye infection. Here's why that might happenand how to prevent it Fortune
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Elton John lost his vision from an eye infection. Here's why that might happenand how to prevent it - Fortune
David Frost: I suffer from face blindness. As a politician, being unable to identify people is agony The Telegraph
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David Frost: I suffer from face blindness. As a politician, being unable to identify people is agony - The Telegraph
Hes still standing how Elton John has survived far worse than blindness The Telegraph
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Hes still standing how Elton John has survived far worse than blindness - The Telegraph
Walmart helping low vison and blind customers shop with new app KSLA
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Walmart helping low vison and blind customers shop with new app - KSLA
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Foundation Fighting Blindness Partners with University of Colorado Anschutz Medical Campus and Other Leading Institutions to Secure Up to $46 Million...
Elton John Says He Is Blind In The Right Eye Due to An Infection; What Is It All About? Times Now
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Elton John Says He Is Blind In The Right Eye Due to An Infection; What Is It All About? - Times Now
Trumps Win: The Blindness of Republicans and Democrats The Times of Israel
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Trumps Win: The Blindness of Republicans and Democrats - The Times of Israel
Elton John's worrying health battles in full as he confirms blindness The Mirror
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Elton John's worrying health battles in full as he confirms blindness - The Mirror
Symptoms of serious eye infections after Elton John says he is now blind LADbible
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Face blindness will be examined as part of new project BBC
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Shocking! Elton John Reveals Blindness After Severe Eye Infection: Havent Been Able To... Republic World
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Shocking! Elton John Reveals Blindness After Severe Eye Infection: Havent Been Able To... - Republic World
In this topic Best practices for making Word documents accessible
The following table includes key best practices for creating Word documents that are accessible to people with disabilities.
What to fix
How to find it
Why fix it
How to fix it
Avoid common accessibility issues such as missing alternative text (alt text) and low contrast colors.
Use the Accessibility Checker.
Make it easy for everyone to read your documents.
Check accessibility while you work in Word
In general, avoid tables if possible and present the data another way.
If you have to use tables, use a simple table structurefor data only,and specify column header information.
To ensure that tables don't contain split cells, merged cells, or nested tables, use the Accessibility Checker.
Visually scan your tables to check that they don't have any completely blank rows or columns.
Screen readers keep track of their location in a table by counting table cells. If a table is nested within another table or if a cell is merged or split, the screen reader loses count and cant provide helpful information about the table after that point. Blank cells in a table could also mislead someone using a screen reader into thinking that there is nothing more in the table.
Avoid using tables
Use table headers
Use built-in title, subtitle, and heading styles
Create paragraph banners
Use built-in headings and styles.
To check that the order of headings is logical, visually scan your document's table of contents.
To preserve tab order and to make it easier for screen readers to read your documents, use a logical heading order and the built-in formatting tools in Word.
You can also use paragraph banners to organize your content.
Use built-in title, subtitle, and heading styles
Create accessible lists
Adjust space between sentences and paragraphs
Create paragraph banners
Include alttext with all visuals.
To find missing alttext, use the Accessibility Checker.
Alt text helps people who cant see the screen to understand whats important in images and other visuals.
Add alt text to visuals
Add meaningful hyperlink text and ScreenTips.
To determine whether hyperlink text makes sense as standalone information and whether it gives readers accurate information about the destination target, visually scan your document.
People who use screen readers sometimes scan a list of links.
Add accessible hyperlink text and ScreenTips
Ensure that color is not the only means of conveying information.
To find instances of color-coding, visually scan your document.
People who are blind, have low vision, or are colorblind might miss out on the meaning conveyed by particular colors.
Use accessible font format
Use sufficient contrast for text and background colors.
To find insufficient color contrast, use the Accessibility Checker.
You can also look for text in your document thats hard to read or to distinguish from the background.
If your document has a high level of contrast between text and background, more people can see and use the content.
Use accessible fontcolor
Avoid writing important information in the Header or Footer sections of the document.
Headers and Footers are visible only in the Print Layout view and the Print Preview.
Double-click the Header or the Footer to activate and edit its content.
People who use screen readers miss out on important information as screen readers do not scan Headers or Footers.
Use built-in title, subtitle, and heading styles to include titles, subtitles, page numbers, and all other important information in the main body of the document.
Include anyredundant informationin the Headeror Footersection.
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The Accessibility Checker is a tool that reviews your content and flags accessibility issues it comes across. It explains why each issue might be a potential problem for someone with a disability. The Accessibility Checker also suggests how you can resolve the issues that appear.
InWord, the Accessibility Checker runs automatically in the background when you're creating a document.If the Accessibility Checker detects accessibility issues, you will get a reminder in the status bar.
To manually launch the Accessibility Checker, select Review > CheckAccessibility.The Accessibility pane opens, and you can now review and fix accessibility issues. For more info, go toImprove accessibility with the Accessibility Checkerand Check document accessibility.
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In general, avoid tables if possible and present the data another way, like paragraphs with headings and banners.Tables with fixed width might prove difficult to read for people who use Magnifier,because such tables force the content to a specific size. This makes the font very small, which forces Magnifier users to scroll horizontally, especially on mobile devices.
If you have to use tables, use the following guidelines to make sure your table is as accessible as possible:
Avoid fixed widthtables.
Make sure the tables render properly on all devices, including phones and tablets.
If you have hyperlinks in your table, edit the link texts, so they make sense and don't break mid-sentence.
Make sure the documentis easily read with Magnifier.Send the documentdraft to yourself and view it on amobile device to make sure people wont need to horizontally scroll the documenton a phone, for example.
Use table headers.
Test accessibility with Immersive Reader.
Title, Subtitle, and headings are meant to be scanned, both visually and with assistive technology.
Use the built-in Title and Subtitle styles specifically for the title and subtitle of the document.
Ideally, headings explain what a document section is about. Use the built-in heading styles and create descriptive heading texts to make it easier for screen reader users to determine the structure of the documentand navigate the headings.
Organize headings in the prescribed logical order and do not skip heading levels. For example, use Heading 1, Heading 2, and then Heading 3, rather than Heading 3, Heading 1, and then Heading 2.Organize the information in your documentinto small chunks. Ideally, each heading would include only a few paragraphs.
For the step-by-step instructions on how to use the headings and styles, go to Improve accessibility with heading styles.
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In addition to using headings to organize the content in your document, you can also create paragraph banners. In a paragraph banner, the background color block extends across the width of the document and highlights the text within the banner. This is a great alternative to tables to organize and separate content.
For instructions on how to create paragraphbanners, go to Apply shading to words or paragraphs.
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Alt text helps people who cant see the screen to understand whats important in visual content. Visual content includes pictures, SmartArt graphics, shapes, groups, charts, embedded objects, ink, and videos. In alt text, briefly describe the image and mention its intent. Screen readers read the text to describe the image to users who cant see the image.
Avoid using text in images as the sole method of conveying important information. If you must use an image with text in it, repeat that text in the document. In alt text, briefly describe the image and mention the existence of the text and its intent.
Tip:To write a good alt text, make sure to convey the content and the purpose of the image in a concise and unambiguous manner. The alt text shouldnt be longer than a short sentence or twomost of the time a few thoughtfully selected words will do. Do not repeat the surrounding textual content as alt text or use phrases referring to images, such as, "a graphic of" or "an image of." For more info on how to write alt text, go to Everything you need to know to write effective alt text.
For the step-by-step instructions on how to add alt text, go to Add alternative text to a shape, picture, chart, SmartArt graphic, or other object.
To find missing alttext, use theAccessibility Checker.
Notes:
For audio and video content, in addition to alt text, include closed captioning for people who are deaf or hard ofhearing.
Instead of grouping objects in a diagram, flatten the diagraminto a pictureand add alt text to the picture. If you group the objects, the child objects are still in the tab order with groups.
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People who use screen readers sometimes scan a list of links. Links should convey clear and accurate information about the destination. For example, avoid using link texts such as "Click here," "See this page," "Go here," or "Learn more." Instead include the full title of the destination page. You can also add ScreenTips that appear when your cursor hovers over text or images that include a hyperlink.
Tip:If the title on the hyperlink's destination page gives an accurate summary of whats on the page, use it for the hyperlink text. For example, this hyperlink text matches the title on the destination page: Create more with Microsoft templates.
For the step-by-step instructions on how to create accessible hyperlinks and ScreenTips, go to Create accessible links in WordandCreate or edit a hyperlink.
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An accessible font doesn't exclude or slow down the reading speed of anyone reading a document, including people with low vision or reading disability or people who are blind. The right font improves the legibility and readability of the document.
For instructions on how to change the default font, go to Change the default font in Word.
Here are some ideas to consider:
To reduce the reading load, select familiar sans serif fonts such as Arial or Calibri. Avoid using all capital letters and excessive italics or underlines.
A person with a vision disability might miss out on the meaning conveyed by particular colors. For example, add an underline to color-coded hyperlink text so that people who are colorblind know that the text is linked even if they cant see the color.
For headings, consider adding bold or using a larger font.
Add shapes if color is used to indicate status. For example, add a checkmark symbol if green is used to indicate pass and an uppercase X if red indicates fail.
The text in your document should be readable in a high contrast mode. For example, use bright colors or high-contrast color schemes on opposite ends of the color spectrum. White and black schemes make it easier for people who are colorblind to distinguish text and shapes.
Here are some ideas to consider:
To ensure that text displays well in a high contrast mode, usethe Automatic setting for font colors. For instructions on how to change the font color inWord, go toChange the font color.
Use the Accessibility Checkerto analyze the document and find insufficient color contrast. The tool now checks the documents for text color against page color, table cell backgrounds, highlight, textbox fill color, paragraph shading, shape and SmartArt fills, headers and footers, and links.
Use the Colour Contrast Analyser, a free app that analyzes colors and contrast, and displays results almost immediately.
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To make it easier for screen readers to read your document, organize the information in your document into small chunks such as bulleted or numbered lists.
Design lists so that you do not need to add a plain paragraph without a bullet or number to the middle of alist. If your list is broken up by a plain paragraph, some screen readers might announce the number of list items wrong. Also, the user might hear in the middle of the list that they are leaving the list.
See more here:
Make your Word documents accessible to people with disabilities
This guide provides step-by-step instructions and best practices to ensure your Word documents are accessible, making your content available to everyone.
Accessibility Assistant helps you to address accessibility issues as you write your document. It guides you on how to add an alt text to images, allowing people using screen readers to understand the image content. Additionally, it provides tips on using fonts, colors, and styles to make your Word documents more inclusive.
Note:Accessibility Assistant is now available exclusively for Microsoft Word on Windows. The features and instructions mentioned in this article apply only to the Windows version of Microsoft Word.
Check accessibility while you work in Word
Use accessible fontcolor
Add alt text to visuals
Use table headers
Avoid using fixed-width tables
Use the built-in title, subtitle, and heading styles
Create paragraph banners
Add accessible hyperlink text and screen Tips
Create accessible lists
Adjust space between sentences and paragraphs
Test accessibility with an Immersive Reader
The Accessibility Assistant is a tool that reviews your content and flags accessibility issues in your document. In Word, the Accessibility Assistant automatically runs in the background, detecting accessibility issues and sending reminders in the status bar.
Select Review and then Check Accessibility to open the accessibility pane, where you can review and fix accessibility issues.
To use the features described in this article, open a new document in Word or access an existing one.
The text in your document should be easy to read, with enough contrast against the background color.
Go to the Home tab or press Alt+H.
In the Font group, click the arrow next to Font Color.
To see only the colors that have enough contrast, select the High-contrast only and toggle to turn on high-contrast mode.
Notes:
When you hover over any color choice in the color picker, a tooltip will indicate whether the selected color has low or good contrast with the background.
The Accessibility Assistant flags text colors with poor contrast and provides suggestions to improve them.
Alt text helps users who are blind or have low vision understand the content of visual elements. These visual elements include pictures, SmartArt graphics, shapes, groups, charts, embedded objects, ink, and videos.
Click on the image, video, or any other visual content in the document.
Right-click on the visual content and select View Alt Text from the context menu.
In the right pane, select Alt Text, Type a description for the visual content in one or two sentences.
Note:If the visual content is decorative, then select the Mark as decorative checkbox
Tips:
Avoid using images with text to convey essential information. If you do, put the same text in the document.
Use alt text to briefly describe the image and text and why they are there.
Write an accurate and short alt text that explains the content and function of the image.
A few words are often enough. Don't write more than a sentence or two.
Don't repeat the text around the image; use "a graphic of" or "an image of."
For audio and video, use alt text and closed captions for those who are deaf or have a hearing disability.
Make diagrams into pictures and add alt text. Avoid grouping objects in diagrams, as they will remain in tab order.
Using fixed-width tables in Word files can cause several accessibility issues. They don't adjust well to different screen sizes or zoom levels, making content hard to read on mobile devices or when zooming in. Screen readers may struggle with the fixed structure, leading to confusion for people who are blind or have low vision.
Fixed-width tables can also cause text to overflow or get cut off, making it difficult to access all the information.
Additionally, because screen magnifiers only enlarge a portion of the screen, cutting off content or requiring excessive scrolling, users who use the screen magnifiers may find it challenging to view the content properly. For better accessibility, use flexible widths and ensure a clear table structure.
Use the built-in title and subtitle styles for your document's title and subtitle. These styles are designed to be easily scanned both visually and with assistive technology. Headings should provide a well-defined structure and serve as navigational landmarks
Select the text that you want to format as a title.
Click on the Home tab or press Alt+H.
Select the required style from the Styles group.
Note:Organize headings in the prescribed logical order; do not skip heading levels. For example, use Heading 1, Heading 2, and then Heading 3, rather than Heading 3, Heading 1, and then Heading 2.
For the step-by-step instructions on how to use the headings and styles, see:Improve accessibility with heading styles.
In Word, a paragraph banner is a visual element often used to emphasize or highlight a specific paragraph within a document. It typically consists of a horizontal line, or a decorative border placed above or below the paragraph.
This formatting technique helps draw attention to the paragraph, making it stand out from the surrounding text. Paragraph banners can be customized with different line styles, colors, and thicknesses to suit the document's design and purpose.
Select the text that you want to apply shading to.
Go to the Home tab.
Select the Shading button in the Paragraph group.
Open the Shading menu and choose the desired color from the options provided.
People who use screen readers have the option to scan a list of links in the document. Links should convey clear and accurate information about the destination. You can also add ScreenTips that appear when your cursor hovers over text or images that include a hyperlink.
For the step-by-step instructions on how to create accessible hyperlinks and ScreenTips, go toCreate accessible links in WordandCreate or edit a hyperlink.
Highlight the text or picture that you want to add a link to.
Go to the Insert tab.
Click on the Hyperlink button or press Ctrl+K.
To link an existing file or web page:
To link a place in the same document:
Go to the "Link to" section and select Place in This Document.
A list of locations within the document will appear; from the list, select the Headings or Bookmarks that you want to link to.
Click on the Text to display and provide definitive and accurate information about the link destination, then select OK.
Note:Avoid using link texts such as click here, see this page, go here, or learn more. Instead, include the destination page's full title.
To make documents easier for screen readers, use small chunks like bulleted or numbered lists. Avoid plain paragraphs in the middle of lists to prevent confusion. This ensures accurate navigation and enhances readability for all users.
Place your cursor where you want to start the bulleted list.
Go to the Home tab or press Alt+H.
Click on the Bullets button in the Paragraph group.
Type your list items. Press Enter after each item to create a new bullet point.
Place your cursor where you want to start the numbered list.
Go to the Home tab or press Alt+H.
Click on the Numbering button in the Paragraph group.
Type your list items. Press Enter after each item to create a new numbered point.
Place your cursor where you want to start the multilevel list.
Go to the Home tab or press Alt+H.
Click on the MultilevelList button in the Paragraph group.
Choose the type of multilevel list you want to create from the list styles provided.
Type your list items. Press Enter after each item to create a new point. To create a sub-level item, press the Tab key before typing.
Text can appear to blend together on a page (the lines of text squeeze into each other). To make reading easier, you can increase the line spacing between sentences and add space before or after paragraphs.
Select one or more paragraphsto adjust the space.
Go to the Home tab or press Alt+H.
In the paragraphs group, click on the Line and Paragraph Spacing button.
Note:It is recommended to use a line spacing of 1.5 in the Word file.
From the dropdown menu, select the desired line and paragraph spacing.
For the step-by-step instructions on how to adjust the spacing, go toAdjust indents and spacing in Word.
Immersive Reader in Microsoft Word enhances readability with features like Read Aloud, Text Spacing, Syllable Breakdown, and Line Focus. Access it via the View tab and select Immersive Reader.
For more information, visit theUse Immersive Reader in Word.
Improve accessibility in your documents with the Accessibility Assistant
Get real-time notifications of accessibility issues while working on Microsoft 365 Apps
Everything you need to know to write effective alt text
Read more here:
Make your Word documents accessible to everyone with Accessibility ...
Learn how to change color and contrast on your computer to make things easier to see and read on the screen.You'll learn what to do, for example,if your screen is too bright, the mouse pointer seems to disappear against the background, or if the items on your screen look blurry. You'll also learn how to modify the colors and contrast inMicrosoft 365 apps to make them more accessible.
When you've been working on your computer for a long time, the screen brightness can make your eyes hurt. Try switching on Night light. It changes thecolor temperature of your screen whichwill show warmer colors that are easier on your eyes. It also reduces the glareof white backgrounds and content.
Night light isn't available if your device uses DisplayLink or Basic Display drivers.
To open Settings on your computer, press the Windows logo key+I or select Start> Settings.
Select System >Display.
Under Brightness & color,turn on the Night light switch.
SelectNight light and turn off the Schedule night light switch.
To adjust the light intensity, use the Strength slider to change the intensity.Depending on the intensity, it can turn white into tan, yellow, orange, or red.
Whether you have light sensitivity, a visual preference, or it's hard to see and read what's on the screen, try applyinga color filter. Color filters change the color palette on the screen and can help you distinguish between things that differ only by color.
To go to the Accessibility settings on your computer, press the Windows logo key+U or selectStart> Settings>Accessibility.
SelectColor filters.
Turn on theColor filters switch.
Select one of the availablecolor filters. Your screen colors will change as you make a selection. Check also how the colors look in the apps you use the most. For example, the Inverted option reverses the colors on your display and might make working in most apps more comfortable.
Windows comes with pre-designed colorblindness filters for deuteranopia, protanopia, and tritanopia.
To go to the Accessibility settings on your computer, press the Windows logo key+U or selectStart> Settings>Accessibility.
SelectColor filters.
Turn on theColor filters switch.
In the filter list, select the filter you want. Your screen colors will changeas you make a selection. When the correct filter to adapt to colorblindness is set, all ninesections in the preview color wheel are visible and distinct. Check also how the colors look in the apps you use the most.
Ifyou want to reduce eye strain in a low or no light environment, or if you have a low vision orphotosensitivity condition,you can switch to adark color mode. Once activated, the dark color mode will expand across theWindowselements such asTaskbar, Start menu, Action Center, Windows Console, File Explorer, and settings. Many Microsoft Store apps will also be affected.
To open Settings on your computer, press the Windows logo key+I or selectStart> Settings.
SelectPersonalization> Colors.
Expand the Choose your modemenu, and select Dark. Check how the dark mode looks in the apps you use the most.
If you wantWindowsand the apps to use different color modes, you canchange the modes independently. For example, theWindowselements can use the dark mode and the apps the light mode simultaneously.
To open Settings on your computer, press the Windows logo key+I or select Start> Settings.
SelectPersonalization> Colors.
Expand the Choose your modemenu, and select Custom.
In Choose your default Windows mode, select Dark if you want theWindowselements to appear dark.
In Choose your default app mode, select Light if you want the apps to appear light.
If the text and other items on your screen seem blurry orblend in together, or if you feel like there's too much white background, or you work in an environment with very bright lights or glare, try applying a high contrast theme. Strongly contrasting colors may help you identify the details on your screen more easily.Windowscomes with preset color contrast themes, but you can also create your own theme. This allows you to select combinations of colors that work best for you.
Using a high contrast theme changes the contrast onWindowsand most apps. For example, inWord the document colors are adjusted according to the selected high contrast theme. You can still change the text color in your document as usual. For more info on the high contrast options, refer toChange color contrast in Windows.
To go to the Accessibility settings on your computer, press the Windows logo key+U or selectStart> Settings>Accessibility.
Select Contrast themes.
Expand the Contrast themes menu, select the theme you want.
If you want to customize the selected high contrast theme, select Edit. UnderEdit contrast theme, select the colored rectangle for the area you want to customize, for exampleText.Then do one of the following to select a color for the area:
Select a color in the color paneand use the slider below the color pane to adjust the color.
In the color model list, select either RGB or HSV, and then enter the values for the selected model.
In the #(number sign) field, enter the hexadecimal value ofthe color you want.
Once you're happy with the customized colors, select Done.Check that the colors work in the apps you use the most.
To save and apply your selection, select Apply.
Tip:To quickly toggle the selected high contrast theme on or off using your keyboard, press Left Alt+Left Shift+PrintScreen.
If you work in low or no light conditions, have a certain low vision or photosensitivity condition, or get migraines, try inverting the colors on the screen to reduce the strain on your eyes.When the colors are inverted, the color of every pixel on the screen is reversed. For example, black becomes white, red becomes turquoise, and green becomes purple.
To go to the Accessibility settings on your computer, press the Windows logo key+U or selectStart> Settings>Accessibility.
SelectColor filters.
Turn on theColor filters switch.
Select Inverted.
To go to the Accessibility settings on your computer, press the Windows logo key+U or selectStart> Settings>Accessibility.
SelectMagnifier.
Turn on the Turn on Magnifier switch.
Tip:To use a keyboard shortcut to turn on Magnifier, press theWindows logo key+Plus sign (+).
Under Appearance, select Invert colors to invert the colors on the screen.
Tip:To use a keyboard shortcut to invert the colors, pressCtrl+Alt+I.
If especially theWindowsTaskbar, Start Menu, and Action Center look blurry or you have difficulties identifying items on them, try turning off theWindowstransparency effects. You can also tryturning on the darkWindowscolor mode as instructed in I want Windowsto use dark colors.
Turning off the transparency effects makes theTaskbar, Start Menu, and Action Center appear more opaque, so you can identify objects on them more easily.
To open Settings on your computer, press the Windows logo key+I or selectStart> Settings.
SelectPersonalization> Colors.
Turn off the Transparency effects switch.
If you find it difficult to identify people in aMicrosoft Teams meetingor read lips because a participant is using a background color or pattern that's too busy or low contrast, you could ask the participantto use a background color with more contrast. For more information on theMicrosoft Teamsbackgrounds, refer toChange your background for a Teams meeting.
You can change to a high contrast theme that affects the colors inMicrosoft Teamsonly.
InMicrosoft Teams, select (Settings and more).
SelectSettings > General.
Under Theme, select the High contrast theme.
In most Microsoft 365 apps, you can change the theme to make the app colors more accessible. Changing the theme in oneapp changes it across the apps.
In aMicrosoft 365app, for example Outlook, select File > Options > General.
In the Office Theme list, selectBlack. In Outlook,if you don't want the message background to turn dark, select the Never change the message background color check box.
To apply the changes, select OK.
If you wantto switch back to the default theme, navigate to the Office Theme list, select Use system setting, and then selectOK.
For more information on how to change the appearance of yourMicrosoft 365 Apps, refer toChange the look and feel of Microsoft 365.
In Word, you can use the Immersive Reader view to change the background color to black.
In Word, select View> Immersive Reader.
To change the background color, on the Immersive Readertab, select Page Color and then pick (Black) from the color palette.
Sometimes the colors on websites look too bright and it's difficult to identify the details. InMicrosoft Edge, you can switch to a darker theme or use the Immersive Reader view to change the page theme to a dark one, sothe background color of the website changes to black.
InMicrosoft Edge, select (Settings and more) > Settings > Appearance.
Under Overall appearance, selectDark.
On websitesthat ignore the preference for a darker theme, you can use Immersive Reader to adjust the page theme of the website and change the background color to black.
Note: Immersive Reader is only available for specific web pages. If you don't see the Immersive Readerbutton in the address bar, the page doesn't support this feature.
InMicrosoft Edge, go to the website where you want tochange the background color.
To turn on Immersive Reader, select on the address bar or press F9 on your keyboard.
In the Immersive Reader view, select Text preferences.
Under Page themes, select (Black).
Sometimes the busy design or bright colors of websites might make your eyes tired or even sore.Some websites are verycolorful, others might contain information that you need to readand review in the tiniest detail, or they may have long text passages on an unusual background color.
There are free add-ins that you can use with your favorite browser to take care of your eyes. With an add-in, you can quickly create dark themesfor the websites. You can also adjust the brightness and fonts to make browsing even more comfortable for your eyes.
If you find black-on-white text hard to readand prefer off-white colors, there are commercial visual software tools which can assist with reading and even browsing the web on a PC. These tools are also known as system tinting tools.
The tools may include a colored overlay for the whole screen, so everything is tintedand easier to see and read. You can choose any colorand change the color and intensity depending on the time of the day, the light conditions, and what you find best.
If the mouse pointer seems to disappear into the background, you can change the mouse pointer color. This may help yousee the mouse pointer more easily against different backgroundcolors. Changing the mouse pointer color also changes the text cursor color. For information on additional mouse pointer options, refer to Make Windows easier to see.
To go to the Accessibility settings on your computer, press the Windows logo key+U or select Start > Settings > Accessibility.
Select Mouse pointer and touch.
Under Mouse pointer, adjust theSize slider until your mouse pointer is the size you'd like.
Under Mouse pointer style, select an option to change the color of your mouse pointer to white, black, inverted, or any of the bright recommended colors. To customize the pointer color, selectChoose another color.
Read more here:
Use color and contrast for accessibility in Microsoft 365 - Microsoft ...
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Accessibility tools for Word - Microsoft Support
To help ensure that your Microsoft 365files are accessible, use the Accessibility Checker, a free tool available in Word, Excel, Outlook, OneNote, and PowerPoint on Windows, Office for the web, or Mac, and Visio on Windows. It finds most accessibility issues and explains why each might be a potential problem for someone with a disability. It also offers suggestions on how to resolve each issue.
Although the Accessibility Checker catches most types of accessibility issues, there are some issues it's not able to detect. That's why it's important to always review your work visually to find the issues hiding from the Accessibility Checker. To learn more, go to Accessibility Checker limitations.
The Accessibility Checker verifies your file against a set of rules that identify possible issues for people who have disabilities. Depending on how severe the issue is, the Accessibility Checker classifies each issue as an error, warning, or tip.
Error. Content that makes the document difficult or impossible to read and understand for people with disabilities
Warning. Content that in most (but not all) cases makes the document difficult to understand for people with disabilities
Tip. Content that people with disabilities can understand but that could be presented in a different way to improve the users experience
Intelligent Services. Content that is automatically made accessible by AI, and that you should review for accuracy and context
The following tables itemize the Accessibility Checker rules, what they check for, where to learn how to fix each issue, and why you should fix each one.
Note:To make sure your files are as accessible as possible, you should only use tables when they are necessary to present your data. Avoid tables that only have a layout purpose.
If content in the file makes it very difficult or impossible for someone with a disability to use, the Accessibility Checker classifies it as an error.
Rule
Accessibility Checker verifies
Why fix this?
Applies to these applications
All non-text content has alternative text (alt text).
All objects have alt text and the alt text doesnt contain image names or file extensions.
Screen readers speak the alternative text to describe images and other non-text content that users cant see. Based on alt text, users can understand the purpose and meaning of the described content.
Excel, PowerPoint, Word, Outlook, OneNote, Visio
Tables specify column header information.
Tables and/or blocks of cells have the header box selected or a header row indicated.
Users rely on the table headers to understand the content that is subsequently read by the screen reader. Also, assistive technology often uses the table header row to help convey to the user the current cursor location in the table and to provide information that enables the user to navigate the table.
Excel, PowerPoint, Word, Outlook, OneNote
All sections have meaningful names.
All sections have names that arent default or placeholder names such as Default Section, Untitled Section, or Section 3.
Section names enable users to navigate more easily within a large presentation in the Thumbnail Pane, Slide Sorter View, and Grid View.
PowerPoint
All slides have titles.
Slides have titles.
Slide titles enable users to navigate within a presentation, including finding and selecting a single slide to immediately go to.
PowerPoint
Cells in an Excel worksheet don't use red-only formatting for negative numbers.
Cells that are set to Number format and use only the red color for negative numbers (e.g. show 1000 in red instead of -1000).
Users who have difficulty distinguishing color wont be able to tell the difference between positive and negative values.
Excel
Image or object is inline with the text.
Images or objects are positioned inline with the surrounding text,unlessobjects are in the headeror footerregions of the document.
If the image or object is not inline, it can be difficult for screen reader users to interact with the object. It can also be difficult to know where the object is relative to the text.For more info, go to Use a screen reader to select and read text boxes and images in Word
Word
Document access is not restricted.
Any document that has disabled the Access content programmatically option in the document permissions settings: Review > Restrict Editing > Restrict permission.... Select Restrict permission to this document > More options.
Information Rights Management (IRM) protection can prevent devices such as screen readers from having access to this document. For more info, go to Allow changes to parts of a protected document.
Excel, PowerPoint, Word
All content control fields have titles.
All forms have titles for each field.
Form titles provide users with information about the content of the field and the information being requested.
Word
If the content in most (but not necessarily all) cases is difficult for people with disabilities to understand, the Accessibility Checker gives a warning.
Rule
Accessibility Checker verifies
Why fix this?
Applies to these applications
Table has a simple structure.
Tables are simple rectangles with no split cells, merged cells, or nesting.
Users navigate tables via keyboard shortcuts and assistive technology, which rely on simple table structures.
Excel, PowerPoint, Word, Outlook, OneNote
Sheet tabs have meaningful names.
Sheets in the workbook include descriptive information and there are no blank sheets.
Descriptive sheet names, such as October sales totals, make it easier to navigate through workbooks than do default sheet names, such as Sheet1.
Excel
Sufficient contrast between text and background.
Colors of the text and background are different enough to make the text easy to see.
People with low vision often find it hard to read text that does not contrast with the background. If your document has a high level of contrast between the text and background, more people can see and use the content.
Excel, PowerPoint, Word, Outlook
Closed captions are included for inserted audio and video.
All audio and video objects have closed captioning.
Without captioning, the information in a video or audio segment can be entirely lost to people with disabilities.
PowerPoint, OneNote
The reading order of the objects on a slide presentation is logical.
Objects on a slide are in a logical order.
Assistive technology reads slides and the elements on them in the specified order. If the reading order isnt logical, the content doesnt make sense.
PowerPoint
When there is content that people with disabilities can understand but that could be better organized or could be presented in a way that can improve their experience, you see a tip.
Rule
Accessibility Checker verifies
Why fix this?
Applies to these applications
The section names in a deck are unique.
The sections have unique names.
Section names enable users to navigate more easily within a large presentation in the Thumbnail Pane, Slide Sorter View, and Grid View.
PowerPoint
Slide titles in a deck are unique.
Non-blank slides have unique titles.
Users rely on titles to know where they are in the deck and to navigate the deck.
PowerPoint
Documents use heading styles.
Content is organized with headings and/or a Table of Contents (TOC).
Headings and TOCs provide structural context to users and enable navigation and easier searching in the document.
Word, Outlook, OneNote
The Accessibility Checker lists all pictures with an alt text generated by the Intelligent Services.
Rule
Accessibility Checker verifies
Why fix this?
Applies to these applications
Suggested alternative text.
All pictures whose alt text was generated by Office's image recognition service.
The Intelligent Services automatically generates alt text in your document (when the feature is switched on). Review each suggestion carefully to make sure it accurately describes your picture. If you want to edit the suggestion, type over the suggested text in the Description box.
To learn how to switch on this feature, refer to section "Turn automatic alt text on" inEverything you need to know to write effective alt text.
PowerPoint, Word, Outlook
There are some accessibility issues the Accessibility Checker isn't able to detect. Also, some issues listed in the Accessibility Checker findings aren't necessarily accessibility issues that need to be fixed.
See the rest here:
Rules for the Accessibility Checker - Microsoft Support